Setting up a Programme or Project 'War Room'
A programme (or project) 'war room' can be a highly effective tool, depending on how it is set up and used. This quick guide provides some things to think about.
What is a ‘war room’?
A programme (or project) ‘war room’ might also be called a control/command/situation room. It can be a highly effective tool, depending on how it is set up and used. For some, it is a meeting space, for others it is where the programme (or project) work is done. This brief guidance is intended to help programmes and projects design a useful ‘war room’ space.
Be clear about its purpose
This could be to: provide a highly effective communication space/improve collaboration and integration across a complex programme/make it easy for everyone to stay informed/improve the speed and quality of decision-making.
Be clear about its primary users
Who is the war room for? Is it just the project leaders? Does it include all team members? Is it a place you can invite stakeholders?
Determine a simple and succinct set of ‘rules’ for the room
How will the primary users make the best use of the war room?
Rules people have employed include:
Create a real estate map of the room to decide what visual information will be displayed where, this may include: